NEWBURY BOARD OF SELECTMEN
MINUTES OF MAY 1, 2006 MEETING
Selectmen: James Powell, Richard Wright, Gary Budd
Town Personnel: Dennis Pavlicek, Town Administrator; Shelly Candidus, Admin. Assistant; Cal Prussman, Highway Admin.
Public: Scott Hill
The meeting convened at 6:30 p.m.
PUBLIC INPUT:
Scott Hill came before the Board to ask what his options might be to obtain a subdivision of property he owns on Stoney Brook Road.. When he presented his conceptual plans to the Planning Board, he met the requirements for a three-parcel subdivision. Then the regulations regarding density requirements changed and when he submitted a specific plan for the subdivision, he was short three-tenths of an acre for dividing into three lots. Budd said he had spoken to the Planning Board Chair regarding this case, and she explained that although the conceptual plan was approved, the final plan did not come for review before the regulations changed. Powell advised Hill to write a letter to the Zoning Board explaining the situation, with dates and facts, and ask for an appeal to an administrative decision on
the part of the Planning Board. Hill agreed to this plan.
REGULAR BUSINESS:
PAYROLL & ACCOUNTS PAYABLE: Week ending April 29, 2006 approved.
MINUTES: Meeting minutes of April 17, 2006 approved to file.
INTENT TO CUT: Kinsman, David. Map/lot# 044-666-156. Approved
OLD BUSINESS:
Pavlicek reported that the town has received a Special Permit-117 from the state to conduct a mosquito control program for 2006. The permit will provide for the services of Municipal Pest Management Services, should the town decide to go forward with such a program.
The Board reviewed advice from the town attorney regarding the payment of a bill from Mr. Graf for site work at the Highway Garage. The Board agreed to the suggested terms of payment.
Pavlicek reported that the town attorney has advised that he can find no other towns with an ordinance for regulating weight of vehicles or equipment on town roads. To enact such an ordinance, it would be necessary to post all town roads with weight limit information. Pavlicek suggested that since we are usually aware when heavy equipment such as cranes will be in use, we should examine and document the condition of the road before the equipment comes in on a case-by-case basis, and notify the operator that he will be liable for damage. The Board agreed to this suggestion.
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Pavlicek reported that payment has been made to NH DES to cover the cost of the site-specific state permit. While the state has up to 90 days to approve the permit after receiving payment, Pavlicek will keep in close touch with them for an early decision. Work on the site can then go forward.
Pavlicek reported that plans for expanded recycling at the Transfer Station are going forward.
The Highway Department will move earth for the placement of the new containers. The Board designated Pavlicek to sign the contract for the removal of the new containers 4 times a year at $650 per trip. There will be no user fee for disposing of tin cans and plastic. The Board agreed to set fees for disposing of electronics as follows: $10 for 19" or less TVs and computer monitors and $20 for all TV consoles and those in excess of 19".
NEW BUSINESS:
The Board signed a P. O. In the amount of $5,487 for Newbury’s share in the Fiber Optic Consortium.
The Board signed two abatements totaling $234.35.
The Board received notification from the town attorney that a settlement is being negotiated with the owner of two properties who appealed his assessment to the Superior Court. The Board approved this proposal and it will now be presented to the property owner.
At the request of the engineer for Angel Hawk LLC, the Board agreed that the access road for the subdivision be named Chapin Way. Fire Chief Thomas has also approved this name.
The Board received recommendations from L.C. Engineering regarding improvements to the intersection of Mountainside and South Roads. The Board will review these for discussion at the next meeting.
The Board reviewed a survey of town land on Village Road in South Newbury including Sherman Hall and the Grange Hall. The Planning Board will send the mylar to the Registry for filing.
Pavlicek reported that the town has received “Tree City USA” designation. Steve Chellis has agreed to put up roadway signs which identify the town with this designation. Chellis said the state is looking for community groups or individuals to adopt a portion of state roads in town under the national “Adopt-A-Highway” program.
The Board agreed to incorporate Arbor Day activities into Old Home Day on July 8th.
Pavlicek reported that the town is eligible for a 30 % reimbursement from DES for the cost of design services done on the Blodgett Wastewater Treatment facility.
At the suggestion of the Board, Pavlicek said all costs for health insurance will be broken down by department for next year’s budget, rather than lumping the costs together under Personnel Administration.
The Board approved recommendations from the Police Chief regarding fees they will charge for public access to their documents.
The Board signed an Article of Agreement designating the Police Department a New Hampshire Non-profit Corporation for the purposes of handling a special fund.
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The Tax Collector forwarded a letter from a disgruntled taxpayer to the Board. They asked that a copy be sent to Chief Lee. No response is necessary.
Pavlicek reported that Jane Pratt has expressed interest in joining the Recreation Committee. The Board agreed. Her appointment letter will be forthcoming.
Pavlicek reported that the chimney on the Bald Sunapee house may have to be demolished. The Board advised that any work be postponed until later in the summer.
The Board reviewed an application for a driveway off Crest Drive in Sunapee Hills (Map/lot # 028-238-040). They asked to have the Code Enforcement Officer look at the site to see if an erosion control plan is needed. The property owner will also have to amend his deed to indicate that the town will be held harmless if emergency equipment cannot respond to the address over the private access road. LaCasse will follow up.
Pavlicek reported that a town employee has asked if the town could provide insurance coverage for domestic partners. After discussion, the Board decided that such coverage will not be offered at this time.
Pavlicek read a letter of thanks addressed to the Police Department for their surveillance of a property on Birch Bluff Road while the owners were away.
APPOINTMENT:
Cal Prussman came before the Board to provide an update on Highway Department activities. He said that FWW was the only company responding to his request for bids to do work on the first bridge on Mountain Road. The cost will be $50,000 and work will be done around Labor Day. The Board signed a Purchase Order for this work.
Prussman has met with engineer Charlie Hirshburg regarding the drainage problem at the Highway Garage site. Hirshburg said a pump system with liner would be needed to keep the water off the abutting property. Powell asked Prussman to get an estimate of costs for such a system.
Prussman said the Highway Department needs to order gravel, and asked the advice of the Board. Powell said he should proceed at this time to ask for bids from his usual sources, and all transactions should be based on written documents.
Prussman reported that the area around the old Hearse House has been cleaned up. His supply of granite blocks will soon be used up. He is looking into a source for blocks for the new containers at the Transfer Station. The old Highway Garage has been completely cleaned out except for a fuel tank which only has value as scrap. Prussman has someone who will take it, and the Board agreed to that.
Regarding road work scheduled for Ramblewood, Prussman said about half a dozen driveway culverts need to be replaced. He will determine specifications and costs for each culvert and contact the property owners with an offer to get the required materials and install the culvert for them. Powell said to include the cost of labor and equipment. The Board agreed to this proposal and said a letter of agreement should go to each property owner setting forth the total cost.
Prussman reported that a builder on High Ridge Road left the construction site in poor condition with erosion problems. The ditch line needs to be re-established. The Board advised that the Code Enforcement Officer should inspect the site and follow up.
Prussman noted that vehicles have been parking on town property at the old Highway Garage
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and Hearse House. The Board said signs prohibiting parking should be put in place. A parking ordinance should be applied to these locations so that parking regulations can be enforced.
Prussman reported that he had a couple of reports about a sink hole on property between Washington Street and Lake Avenue in Blodgett Landing. He believes it may have been part of an old drainage culvert. It is three feet away from a drilled well and runs into a catch basin. Prussman does not believe it is a town issue, but he will ask Mr. Iacopino for more information. The Board said they, too, would try to make a site inspection.
NON-PUBLIC SESSION:
The Board voted to go into non-public session under RSA 91-A:3, II, a-e at 8:25 p.m. to discuss property of potential interest to the town. No decisions were made. The Board came out of non-public session at 8:32 p.m.
MEETING ADJOURNED at 8:45 p.m.
NEXT REGULAR MEETING: Monday, May 15, 2005 at 6:30 p.m. at the Town Office.
________________________ ______________________ ________________________
James M. Powell Richard Wright Gary Budd
sc/May1/06 NEWBURY BOARD OF SELECTMEN
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