Meeting Minutes
Planning Board
September 19, 2023
FINAL
Board Members Present: Darren Finneral, Chair; Chris Hernick, Vice Chair; Beth Gering, Jim Lord, Chris Millette, Denise Mitchell, Wayne Seaholm, Members; Kristen Schultz, Ex Officio.
Town Personnel: Tiffany Favreau, Land Use Coordinator
Public: Paige Kingsley - The Fells, David Blohm - ZBA
Mr. Finneral called the meeting to order at 7:02 p.m.
ADMINISTRATIVE:
The Board reviewed the Joint Board minutes of July 31, 2023.
Mr. Millette made a motion to accept the minutes with proposed corrections. Mr. Lord seconded the motion. All were in favor.
The Board reviewed the minutes of August 15, 2023.
Mr. Millette made a motion to accept the minutes with proposed corrections. Ms. Schultz seconded the motion. All were in favor.
The Board reviewed the minutes of August 22, 2023.
Mr. Millette made a motion to accept the minutes with proposed corrections. Mr. Lord seconded the motion. All were in favor.
The Board members signed the Case 2023-017 Site Plan Review – modification to drop off zone in front of Mount Sunapee Lodge.
Case 2023-006-Final Approval-Minor Subdivision – Clayton Platt, (agent), CHM Perkins, LLC (owner), for property located at 1485 Route 103, Newbury, NH, Tax Map 007-549-130
The application has been withdrawn.
Case 2023-019 – Conceptual Site Plan Review – The Fells (owner), for property located at 456 Route 103A, Newbury, NH, Tax Map 018-232-347.
Mr. Finneral read a letter that he had sent The Fells regarding an erosion problem after a problem was identified by the Code Enforcement Officer.
Mr. Finneral explained what a conceptual is to the applicant.
Ms. Kingsley spoke on behalf of The Fells.
Ms. Kingsley said two engineers took a look at the property and created plans with two proposed catch basins.
Ms. Schultz thinks The Fells should submit a site plan review and submit a maintenance plan.
Mr. Millette said they can ask for a waiver if needed to keep costs down.
Mr. Finneral asked if the engineers are certain this will resolve the problem and Ms. Kingley said ‘yes’.
Mr. Hernick questioned whether The Fells even need the minor site plan.
Mr. Stanley suggested they can waive the requirement to have a minor site plan.
Stormwater management maintenance plan will be requested.
The Board would like The Fells to come in with an updated minor site plan review.
Mr. Seaholm asked about the placement culverts.
The Fells will submit a minor site plan review and present it, but to stop the erosion, have permission to start the work.
Other:
- Subdivision Regulations for amended subdivision plan for road improvements and dead-end road. – Mr. Finneral wrote a letter and the Town’s attorney said Ms. Favreau should be signing and sending the letter rather than the chair of the Board.
There was discussion regarding a resident on Ramblewood that came in for a conceptual a few years ago but has not made any changes for road improvements.
The Board agreed that all residents should come to the Board with an amended subdivision plan. Ms. Favreau said Town Counsel said they need to meet the minimum requirements for Town regulations. They will need to have a through street orcreate a place for a turnaround.
Mr. Millette said the only thing they should even consider waiving is the width of the road.
Discussion ensued.
McLane-Subdivision amended plan for building envelope relocation – There was discussion regarding building envelopes.
It was decided that a building envelope is a footprint that has been layed out.
The Board signed the Mountain Road mylar.
The Board signed the Vail Resort plans.
Palace Pizza site plan changes needed in order for Board to sign.– Mr. Millette showed on the map where the property line of the state highway is. They also put up a sign without permission. There are tables where vehicles should be turning around. Mr. Millette said the property line is right in front of the building. There is no plan for what he is doing for a property that he is leasing. Ms. Schultz said it is not our property and it is up to the State to take action about removing the tables and the dumpster.
Mr. Finneral will go back to him and have them update the map with the property line of the state highway. Ms. Schultz would like to give a deadline on the updated map.
There was discussion regarding proposed zoning amendments. Mr. Finneral said we could have a work session in October.
Ms. Schultz made a motion to adjourn. Mr. Finneral seconded the motion. All in favor.
The meeting adjourned at 9:17 p.m.
Respectfully submitted,
Donna S. Long
Recording Secretary