Meeting Minutes
Newbury Energy Meeting DATE 9/20 21 4:00 PM( Zoom). MINUTES By: Sue
Attendees (Bold indicates present)Quorum Yes/No
Deb Benjamin
Joy Nowell
Andrew Cockerill
Mary Fuller
Dan Wolf
Lisa Correa - Chair
Sue Kelley
Tracy Wood
1. Call to Order, check in, agenda review.
2. Approval of last minutes. Approved
3. Reports:
a. Mary – Solar RFP As we know from timeline shared with selectboard, RFP has been sent out.
b. Tracy -- NE College class Tracy and Andrew met with class 9/14. Students had a variety of majors. Great brainstorming discussion and building of relationship. Students interested in how we developed our mission. Strong interest in assisting with Mt Sunapee fall festival and putting together materials/info graphics highlighting energy information. NE College class meeting with Sunapee Director of Operations tomorrow 9/21.
c. Tracy and Sue-- Fall Festival Mt. Sunapee - call with Mount Sunapee 9/14
--Reduced fall festival this year given Covid and competing activities (weddings, adventure park)
--Mt Sunapee will provide us a location and table under tent but will not be able to provide staff to co-host with us
--Mt Sunapee amenable to working with NE College students to answer questions related to energy (diverting food waste, snowmaking)
--There appears to be interest in continuing to develop our partnership for other events/occasions/opportunities moving forward
--Tracy provided introduction between Chris Corliss (Mt Sunapee) and Elizabeth Harper (NE College faculty). Elizabeth is working directly with students and Chris to provide questions to Chris and setup call / emails. NE College students will create materials to be displayed at the Oct. 9th event.
--We will not have electric vehicles present at the table. We will not do a raffle. Consider this a 'light' event. Table with info and committee members/students only.
4. Old / Unfinished Business/ Review action status
a. Leadership: Lisa out of town Nov/Dec. Status quo leadership and committee membership until we do a ‘year in review’ - check in on our goals and whether we are meeting them, are we focused on the right topics, are we organized as we should be, new membership planning.
5. Meeting Protocol:
a. If there is information to be discussed at the monthly meeting please submit it ahead of time so it can be circulated along with agenda and members have a chance to review.
b. To ensure that everyone’s voice is heard during discussion, we will practice hand raising.
c. We will make every effort to keep meetings to an hour.
6. Budget: We will develop a draft budget for review and approval at our October meeting. Costs will be linked to committee goals and will show detailed anticipated spending. We will explore no-cost ways to communicate as well.
7. Mt Sunapee Resort Fall Festival: Banner, brochures, student-provided information. Need more brochures -- Newbury Energy tri-fold (Tracy to follow up); We have plenty of NH Saves. Approved paying $80 to print Newbury Energy banner at FlashPhoto (discounted price).
a. Date Saturday October 9th; busiest time 11am-3pm (when Duck Drop is being held).
b. Lisa will be there from 11-3 and Andrew and Deb can also be there for part of the time.
c. Informational materials will be available to hand out.
d. Worm giveaway? NE College class/instructor to determine at their call with Mt Sunapee tomorrow.
e. Tracy will send update after call with NE College.
8. New Business
a. Diverting food waste/Composting - Deb met with folks from New London re: what they do, good discussion and planning for additional discussion/field trips/discovery. Good to find out tipping and trucking fees for Newbury and other information that will help us develop options for Newbury. Deb will report back at a future meeting.
9. News/Intelligence/Info – All
a. Update on Kearsarge Climate Action (KCA) meeting: Lisa and Tracy attended; links to KCA from Newbury Energy website.
b. Newbury Trunk or Treat: Tracy to put a preliminary plan together and circulate.
10. Meeting Review – All Short on time; did not discuss
Went well:
Could be better:
11. Summarize new actions, Next Meeting and Close
Actions – Outstanding and New
What
Who
Due
Complete? Comments.
Diverting food waste/Composting - continue discussions with nearby towns and report on activities at a future meeting
Deb
Develop draft budget
Sue
Circulate for review before 10/18
All to provide input. Need to approve at 10/18 meeting.
Trunk or Treat
Tracy
Circulate preliminary plan before 10/18
Solar Sub-Committee: evaluate RFP proposals
Mary and sub-cmt
10/18